Accounting Administrative Assistant

The Accounting Administrative Assistant will support a variety of accounting and administrative functions utilizing specialized industry specific software, servicing agent commission related activities, as well as general operating income and expense allocations, banking, benefits management, monthly reports, and other related financial activities. Experience with data entry and database knowledge is required. This position supports the Accounting & Administration Director across departments, and has considerable growth potential directed toward complete full cycle accounting & HR duties.

Windermere Real Estate Midtown is a fast-growing real estate company operating in the Greater Puget Sound region. For 50 years, Windermere has put integrity and professionalism at the heart of our business. This, along with our commitment to building thriving communities, is what has helped Windermere grow into one of the largest and most respected real estate brands in the country, with more than 300 offices and 7,000 agents throughout the Western U.S. and Mexico. Windermere celebrates its 50th year of giving back to the community, and we at Windermere Midtown are committed to service. Come join our team.

This position is 25 hours per week with a schedule Monday-Friday with the potential to increase to 40 hours per week after a 60 day introductory period.

Description of Duties/Responsibilities, but not limited to:

• Performs general accounting and other administrative related duties in the accounting and H.R. departments.
• Processes daily sales commissions, identifying specific individual contract agreements, coding accordingly and issuing agent payments.
• Database management of records, compliance, and up to date current records, including reconciles agent account charges and assists accounts receivables.
• Codes invoices associated with accounts payable and ensures accurate expenses are charged to the appropriate accounts and offices.
• Facilitates payment to vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Receives and verifies credit and debit card activity; assists with reconciling expense reports with account balances and other office records.
• Assists with reconciling bank accounts and other financial reports across administrative departments.
• Assists with overarching clerical organization and tasks relating to document retention for both physical and electronic files.
• Performs other related duties as assigned.

Basic Qualifications:Here is what you will need to be successful in this job:

• At least 3 years supporting a Director or above and/or equivalent experience.
• Sharp written and verbal communication skills, including clean grammar and a robust vocabulary.
• Ability to multi-task and prioritize deadlines/deliverables across multiple departments.
• Flexibility and soft skills to work with a variety of people and work-styles.
• Strong proficiency with all types of computers, phones, and office equipment.
• Mastery of Microsoft Office programs, good skills in Excel, Adobe, and collaboration with the team is essential.
• A calm head and steady hand to deal with the unexpected.
• Confidence to learn new software programs when necessary.
• Complete reliability handling confidential information.
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships.
• Some flexibility in your schedule - we value work/life balance, but in a pinch, a bit more time is needed.
• Very strong organizational skills and attention to detail; and initiative to take on more.
• A professional demeanor, positive outlook, and a can-do attitude.

Knowledge Skills and Abilities:

• Knowledge of general financial budget and accounting, insurance, and payroll practices.
• Ability to adhere to generally accepted accounting principles.
• Knowledge and skills with HR compliance and practices.
• Knowledge of Insurance and retirement plans a plus.
• Excellent organizational skills and high attention to detail.
• Excellent written and verbal communication, problem solving interpersonal skills.
• Aptitude of database management.
• Proficient with Excel and spreadsheets.
• Proficient in Microsoft Office Suite or similar software.

Education and Experience:

• Bachelors or Associates degree in Accounting, Finance, or related discipline required, may substitute years of experience.
• Minimum of three years of accounting/bookkeeping/payroll experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.

Job Types: Full-time, Part-time

Pay: From $24.00 per hour

Expected hours: 25 per week

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person