Communications Web and Unit Administrative Assistant III

Position Description

About Parks and Recreation Seattle Parks and Recreation (SPR)is a national leader and innovator in the services and programs we provide to our residents who enjoy our public spaces such as parks, community centers, specialty gardens and swimming pools. Our mission is providing welcoming and safe opportunities to play, learn, contemplate and build community and promote responsible stewardship of the land. We promote healthy people, a healthy environment and strong communities. Delivering excellent customer service to each visitor and participant is a core value.

Our commitment: SPR commits to Our City Values, Workplace Expectations, and Racial Equity and Social Justice as core principles that guide our work. We support and hold ourselves accountable by striving to eliminate barriers to access and provide employees with equitable opportunities for professional growth and advancement.

About Communications:Seattle Parks and Recreation Communications Unit manages the day-to-day communications needs of one of the countrys best parks and recreation agencies. This work includes providing excellent customer service to community members reaching out to ask a question or get connected to a program/service. This work also includes communicating the diversity of programs, parks, and services offered throughout Seattles parks, recreation centers and programs, and aquatic centers. Additionally, the communications team works to keep Seattle Parks and Recreation employees informed and connected to the organization.

This position manages the external website for Seattle Parks and Recreation. This position also provides administrative support for the communications team—purchasing, managing invoices, technology inventory and support, support to other administrative staff on the team, and social media content creation and support. Job Responsibilities

• Regularly reviews and manages the Seattle Parks and Recreation website pages to ensure adherence to all City policies
• Edits and publishes updates to city webpages
• Works with staff to develop new webpages, new web layouts, or the best way to communicate web content
• Fixes out of date information and errors on city webpages
• Provides support to other Seattle Parks and Recreation editors for their website updates
• Serve as back up to answering reception phone line
• Updates google and Yelp listings
• Pulls information from Google Analytics to provide data for the blog and website
• Provides administrative support to communications unit—purchasing, invoicing, contracts, communications unit technology support
• Supports other communication tasks such as blog writing, social media content creation, simple graphic design.

Please submit the following with your online application:

• A cover letter in which you clearly describe how your knowledge, experience, skills, and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement
• A current resume of your educational and professional work experience.

Qualifications

Minimum Qualifications:

• Requires three years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class.)
• Proficiency with MS Office products, and internet search tools
• Experience managing a website, database, or large data set

Desired Qualifications:

• Helpful and professional email and phone conduct
• Experience managing and updating a website
• Understanding of ADA accessibility requirements for digital documents and graphics
• Familiarity with SharePoint editing and management
• Familiarity with Google Analytics
• Strong attention to detail
• Experience processing payments and requesting repayment for invoices
• Can switch between tasks easily
• Readily asks for help and clarification
• Willing to learn new software
• Familiarity with social media
• Willing to help where needed
• Committed to furthering racial equity and social justice through Seattle Parks and Recreation and in the workplace
• Familiarity with Seattle Parks and Recreation is a plus

Additional Information

Work Environment:

Work is performed in an office environment.

SPRs Core Competencies are: Holding yourself accountable for achieving goals, completing tasks, and delivering quality work. Demonstrating thoughtful initiative in actions and decision-making and promoting high quality standards. Equity and Inclusion: Supporting the goals of the Race and Social Justice Initiative and the Citys commitment to workforce equity. Communication: Sharing and exchanging information and ideas with people in a variety of ways to help them understand and remember the information. Service: An ongoing commitment to base decisions and actions on the needs and priorities of the City. Teamwork: Participating as an engaged member of a team to achieve group goals. Effectively working with internal and external people to complete tasks and achieve work group goals.

The full salary range for this position is $36.88 - $42.96 per hour. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the Citys website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.